Wadih founded both PairSoft and PaperSave. He is an avid technologist who specializes in streamlining operations and maximizing productivity.View all posts by Wadih Pazos
Wadih Pazos • August 12, 2014
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These gripes may seem like familiar eternal struggles for those still seeking workplace effectiveness. In reality, going paperless can provide new electronic document workflow that will change the way it does business and banish these complaints forever.
Whether a company is still using them or not, everyone can relate to the frustration of a jammed printer slowing the productivity of an average day at work. These machines often gum up the works in the middle of a major printing job that could be important for an upcoming meeting or client session. They can result in lateness or a less than professional appearance through no fault of the employee. The same goes for copy machines to an even larger degree – this can result in a repairman coming in and causing the office quite a hefty expense before staff can get back to work as usual.
Standard note-taking is where employees are most reluctant to give up their precious notepads. Of course, the need to record information during meetings hasn’t decreased, but paperless tools and applications can make this a lot easier. PC Magazine contributor Jill Duffy offered some of the many advantages we can glean from transitioning note-taking to a document management software program:
Security and the ability to reflect and update older lists could save the average employee time to use productively on the job.
Another source of anxiety for some is that paperless requires consistency in scanning and sorting information. Productivity blog Be More With Less pointed out that this is a necessary component of any effective system. Maintaining electronic workflow requires the tools and diligence to scan paper receipts and notes to keep a system effective, but this saves time in the long run. The paperless software is doing its job when a staffer doesn’t need to rummage for a crumpled-up document weeks later.
To avoid these common gripes, let paperless change the everyday culture of your business.