
Wadih Pazos
Wadih founded both PairSoft and PaperSave. He is an avid technologist who specializes in streamlining operations and maximizing productivity.
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At the same time, modern software is still somewhat new to the average company, and many have been blindly pushing budget toward these investments without understanding how to use the dollars in the safest, soundest fashion possible. Luckily, a few quick changes to strategy and bits of knowledge can help businesses dramatically reduce their spend on software.
Gartner recently published a report on several proven methods to control software expenditures today, affirming that such adjustments can save businesses about 30 percent annually. To give an idea of just how much is being spent on this technology, Gartner pointed out that global revenues from software purchases are expected to reach $332 billion this year. The analysts admitted that acing the test of spend management in the software category is not easy, but will be worth the effort.
“Automated software license optimization is a relatively new discipline and most organizations are at lower levels of maturity,” Gartner Research Director Hank Marquis explained. “The variety of license entitlements also makes it tough for IT leaders to spot savings, especially in environments with many software publishers and titles. But it’s worth pursuing, as spending reductions contribute directly to the bottom line as gross profit.”
According to the analysts, software configurations are among the more common areas in which spending goes awry, especially when leveraging tools from a larger vendor or publisher. By seeking out vendors and publishers that can provide the best price point on configurations, companies will see immediate savings. What’s more, Gartner urged organizations to begin leveraging software asset management tools, which will boost spend transparency and ensure that companies are getting the most out of each investment without allowing overlap of features to occur.
Finally, the researchers pointed out that software licenses – which represent the lion’s share of spending in most situations – can sometimes be recycled and that any opportunity to do so should be acted upon.
As Gartner mentioned, larger publishers will not always be the most affordable, nor the best suited to a company’s needs. Leaders should always be looking for vendors that most closely align with their unique needs, objectives, and budgets. One way to ensure that this is the case is to use a smaller vendor that offers a range of tools, including business process management, workflow automation, transaction process, and other software.
Then, relying upon the vendor to get the job done by way of integration and configuration will be a bit more affordable when compared to those massive, multinational corporations that publish out-of-the-box software.
Many organizations start with manual receipt handling, fragmented card feeds and slow AP processes. Implement AI agents to auto-capture receipts, route approvals, enable punch-out buys and post to the ERP.
Result: faster batching, fewer errors and cost savings. “This saves us hours every month.”
Many organizations face slow, paper-heavy AP and fragmented procurement that waste time and inflate costs. AI Agents can automate approvals, PO matching and record sync to improve speed, accuracy and control. Client quote: “It freed up hours and made our process reliable.”
Operational drag and rising costs slow growth: teams waste time on manual tasks, misaligned priorities and opaque processes. AI Agents help automate routine work and coordinate actions across teams. “We’ve lost time to repeats and handoffs,” says a typical client.
Companies struggle with manual procurement, fragmented approvals, and costly integrations that slow growth and obscure spend. Our AI Agents streamline requisitions, POs, and invoice matching to cut manual work and improve visibility. “We were wasting time and missing insights,” says a client.
Many teams start with fragmented PO/AP systems, manual matching and delayed financial reporting. Deploying AI agents to automate PO checks, real-time encumbrance tracking and invoice matching reduces processing time and errors, delivering live budgets and faster closes. “Finally, we can see current balances and approve instantly.”
Many companies juggle growing invoice volumes and legacy systems. They struggle with manual processes, compliance gaps and limited headcount. Our AI Agents automate integrations, enforce rules and surface exceptions. The typical outcome: faster closes and measurable ROI. “We stopped chasing invoices.”