Features of Paperless Management Software That Improve Office Efficiency

Eliminating paper processes provides a variety of benefits. Additionally, the implementation of automation and electronic workflow gives companies various reasons to adopt document management software.

Invoice automation and paperless management software allow businesses to contribute to sustainability and deliver improved customer service and satisfaction, according to Supply & Demand Chain. However, despite these advantages, invoice automation hasn’t yet caught on everywhere due to fears that the investment won’t balance with future revenue.

Supply Management found that an electronic invoicing system can secure between 60 percent and 80 percent cost savings. With these improvements in mind, companies should not avoid going paperless.

Here are some specific features paperless document management can offer through software:

Mobile-friendly

Consumers and employees alike have been using mobile technology to retrieve information and do their jobs efficiently. Document management software has the ability to have a mobile-friendly interface, which can assist staff in working remotely and from their own devices. This has allowed employees to have a work-life balance and the capability to be productive in a different environment. Having mobile technology contributes to streamlining business processes and making it easier to satisfy clientele.

Cloud hosting

Traditionally, users have had to require hardware and their own resources to manage a document management software or any program within a business. However, cloud hosting makes it possible to disregard these provisions and take advantage of cloud through document management software. No longer does a company have to invest in implementation, systems and resources to support a paper environment.

Browser-based Web client 

Many programs now have user interfaces available within Web browsers by using HTML 5 technologies. Users don’t have to worry about what software their computers have, whether  they use Windows or Apple operating systems, and can access the interface through Web browsers with little difference between it and the original program. This also adds to the capability to view the program on other devices remotely.

Organization and search capabilities

Document management software is better suited for information archival and streamlined processes. Search mechanisms in a variety of programs have the ability to find for specific words within documents. Additionally, electronic files can be tagged and organized with content indexing.

The road to paperless eventually leads to a work environment that includes automation and improved processes. Supply management added that these advantages are achievable when the move to paperless processes is carefully planned and managed.

It can be difficult to convince senior management, as they may be likely to cling onto paper documents and their belief that hard-copies are more beneficial to the company. However, the available features listed above can be used to convince those who hesitate to evolve.