Wadih founded PairSoft and PaperSave, and he currently advises non-profits on business process improvement and technology.View all posts by Wadih Pazos
Wadih Pazos • February 25, 2015
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The source found that the technology for digitization is widely available, but it is far from being distributed evenly throughout companies. This is also the same for document management software, which can easily be implemented into any industry or business, but some still hesitate.
One of the advantages of paperless document management is a simpler workflow. It provides streamlined processes in businesses for employees to be more productive in their positions and create better relationships with clients. But what are other workflow solutions document management software can provide?
According to IT-Online, workflow has the “document lifecycle,” which includes proofing, job tracking, printing, distributing, and archiving. It’s apparent how going digital makes these processes easier, as some of them are eliminated. No longer do companies need to worry about the logistics and costs of printing with document management software.
Employees can improve work performance when a paperless program is put in place. However, many companies do not take the time to measure the hard-copy document workflow costs, reported IT-Online. Inefficiencies are often ignored, which can lead to a this-is-the-way-it’s-always-been-done attitude, especially with paper. This is a huge issue in the business world, as people still hesitate to apply electronic document management in the workplace due to their attachment to hard copies.
Document management software has evolved plenty to improve electronic workflow for companies. For example, one aspect of many programs is the ability to design and create forms that capture information that originally would have been written on paper and scanned in. This characteristic eliminates the necessity for hard-copy documents or ink, and users can customize forms to their liking. These templates can be converted into PDF documents and easily viewed by other employees and participants.
Electronic workflow is only one of many benefits that paperless document management provides. It is a source of productivity for the paperless office and enables employees to work with streamlined processes and make better decisions. Any company that has not yet looked into purchasing document management software for their corporate processes should give it some serious consideration.