Wadih founded PairSoft and PaperSave, and he currently advises non-profits on business process improvement and technology.View all posts by Wadih Pazos
Wadih Pazos • October 1, 2021
When administrators craft a paperless document management policy, the most obvious savings tend to be in the everyday costs that are no longer there. For instance, when companies digitize and only rely on records that are housed on computers, they no longer have to buy paper or ink in bulk, nor do they have to jump to hire a repairman the second a printer malfunctions.
However, saving space can also have massive benefits for startups. They can convert the area once taken up by objects such as file cabinets into more seating, lounges and so on. Financial Advisor Magazine also pointed out that these developments can turn into fiscal savings as well.
The source stated that when California-based Harvest Financial went paperless, the company was able to save on rent. Administrators converted the cabinet room into more employee space, which recouped the costs and added to the business’ revenue. This same sentiment could also apply to firms that have to rent off-site storage facilities to house a large amount of documents.
An infographic released by Biz Tech Magazine also pointed out that the estimated savings each year at an eight-person startup can hit $10,000, while 370-worker companies can save as much as $1,000,000 every year. This is because employees can save time while searching for one specific record, space is conserved and there is often much better security on the electronic systems, thereby mitigating risks.