Wadih founded PairSoft and PaperSave, and he currently advises non-profits on business process improvement and technology.View all posts by Wadih Pazos
Wadih Pazos • June 4, 2013
“Once again we find that an overwhelming number of data breaches are caused by employees’ poor handling of paper and devices. If we put as much effort into our internal compliance program as we do in technical security we would be more effective at preventing data breaches,” said Roy Snell, CEO of the Society of Corporate Compliance and Ethics (SCCE) and the Health Care Compliance Association (HCCA).
A recent SCCE and HCCA study revealed that lost files and memory sticks accounted for 65 percent of all data breaches in 2012. But preventing these incidents is only one of many potential benefits of paperless document management.
In a recent blog post for Enterprise Irregulars, Sam Kemsley, independent analyst and systems architect, suggested that even small-scale paperless strategies can pay enormous dividends. Kemsley said she has worked with businesses of all sizes and nonprofits, and has contributed to both minor and full-scale document scanning projects.
As she noted in her post, even small businesses – in her case, a one-person company – can benefit from paperless document management, particularly when it comes to electronically controlling invoicing, payroll, income and tax processes.
Google, along with several other companies, recently announced a paperless initiative for 2013, which advises companies everywhere to use paperless strategies to save the environment. While that is certainly a valuable and noble goal, decision-makers wouldn’t adopt these strategies if they didn’t provide significant internal benefits.
As Kemsley noted, there are many simple strategies that businesses of all sizes can employ. She highlighted some of the ones she uses, including:
Preventing data breaches and improving backup services are far from the only benefits of moving financial documents online. In a recent blog post for Transport Topics, Bob Helms, CEO of Pegasus TransTech, wrote that paperless document management reduces traditional paper costs, increases worker productivity and – because many files are easier to find – it can enhance customer service as well.