Wadih founded PairSoft and PaperSave, and he currently advises non-profits on business process improvement and technology.View all posts by Wadih Pazos
Wadih Pazos • August 19, 2013
Table of Contents
Small businesses tend to have more at stake when they make corporate decisions. However, they can play with the big boys by implementing the right tools and programs within the office.
That is, if they embrace electronic workflow strategies, they can not only save money, but they are also able to compete on a new level.
In fact, after launching programs like document management software, leaders are able to cut down on the time invoices and other financial records take to be processed, which can place a business leagues ahead of their biggest competitors.
So, if small business owners think of it this way, digitizing is almost like a no-brainer. But if they still need some extra motivation, there are a few example of advantages a startup can see if they embrace electronic invoices.
Sure, upfront, digitizing is not going to be free. The company is going to have to invest in the management programs and scanners in order to place documents online, as well as dedicating the man hours to enable the process.
However, that’s really the only time digitizing will cost money. Owners wouldn’t have to maintain paper files in storage facilities any longer, nor would they have to use printers—and therefore additional electricity, paper and ink—with such frequency.
At the end of the day, TechRadar said that the cost savings can be massive for small businesses. Turning to electronic invoices alone can be 10 times cheaper than their paper alternative, the news source said.
“Those using e-invoicing can get more than the regular rates of 80 to 90 percent of the value,” the news provider asserted.
Placing invoices on an electronic platform can also help companies take control of their finances in real time. Sending out paper invoices can take days and financial transactions can take a long time to be processed.
This means that it can appear that the business has more money than it actually does, which can spell trouble when the transactions finally go through.
Basware reported that the transparency that owners can enjoy after digitizing is unparalleled. This all but eliminates cash being tied up virtually, the news source indicated, and can help administrators and employees go about their business in a much smoother manner.
This is true not only within the small company, but for whichever parties they do business with, the news outlet added. Resolving billing disputes or roadblocks is also made much simpler because of the transparency on both ends, leaving everyone happy.
One of the best things about digitizing is that owners can do it on their own time. It doesn’t have to be an all or nothing situation. Embracing electronic invoices doesn’t mean that all of the aspects of the company have to go online as well.
Tying invoices into electronic workflow is probably a lucrative idea for any business out there, but leaders might not be comfortable doing the same with accounts payable or receivable, for instance. And that’s alright, according to Yahoo Small Business.
“For businesses wanting to digitalize, but afraid too many parts of their network will not be open to the technology, there are options available to allow paperwork to be digitally integrated,” the news source explained.
Administrators simply have to make sure they’re investing in worthwhile programs and that all employees are on the same page. This way, not everything has to be digitized, just the best and most beneficial aspects.