E-Signature Hesitations Also Cause Misgivings About Paperless Offices

Wadih Pazos February 27, 2015

E-Signature Hesitations Also Cause Misgivings About Paperless Offices
AP Automation
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Although the paperless office provides a variety of benefits for any industry, many are still hesitant to make the change to digital. E-signatures and invoice automation are both distinct qualities of the truly paperless workplace, but they may be the two characteristics employees are afraid of.

Lack of education creates e-signature fears

According to CMS Wire, workers fear that people won’t accept e-signatures. Although many have embraced the idea of electronic documentation and how beneficial it may be for organizations, the idea that e-signatures may not be accepted by business partners is a factor that is holding many back from taking the leap to digital.

“Despite the fact that e-signatures have been legal and enforceable in the United States since the passage of the E-Sign Act of 2000, there is still a lack of understanding among many potential users. We still have a lot of education to do,” Mark Grilli, vice president of product marketing for Adobe EchoSign, told CMSWire.

Various automated technologies have become popular in the corporate world, according to Image and Data Manager, including invoice automation and electronic payments. E-signature systems have also been a fashionable idea, but unfortunately, employees have to be educated before it becomes a common characteristic of corporations.

Positive influence and education for the hesitant 

Additionally, corporate bureaucracy is stopping workers from making the change to document management software. Senior executives are often stuck in their ways and stubborn to move onto digital documentation. This can be solved by gathering research and statistics to show the benefits of a paperless office, including cost savings, improved efficiency and better productivity.

The whole idea of the paperless office isn’t difficult for people to grasp – the issue lies in convincing those who hesitate how to implement it properly. There has to be a plan and budget for establishing a document management software, and those who are trying to do so have to ensure that the strategy is detailed.

This can ensure that higher ups will be convinced. Educating about invoice automation and document management software should all come down to the money that can be saved in the long run. Keeping positive and showing how paperless document management will affect workers and customers can really be convincing. Invoice automation – which can be a tool included with the program – affects the way accounts payable works with customers. Paying bills and keeping on task is easier than ever with automation processes. Employees have to understand how e-signatures are beneficial for these processes before they can be fully accepted.

Wadih Pazos

Wadih founded PairSoft and PaperSave, and he currently advises non-profits on business process improvement and technology.

View all posts by Wadih Pazos
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