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Go Green by Using the Cloud to Promote Paperless Practices

Wadih Pazos October 1, 2021

Go Green by Using the Cloud to Promote Paperless Practices
Document Management
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The paperless office is a popular topic in the business realm, mostly due to its ability to streamline workflow. But another important aspect of the concept is often overlooked: its eco-friendly nature.

Environmental consciousness is important in today’s world. Consumers appreciate when companies partake in green initiatives, and reducing your office’s carbon footprint is a goal that every organization should seek to achieve. At the very least, sustainability has become an issue that most companies talk about internally.

Despite the eco-friendly culture that has emerged in the 21st century, plenty of workplaces still use large quantities of paper products. Paper, as you undoubtedly are aware, is made from trees, the destruction of which can have harmful consequences for the air that humans breathe—not to mention Earth’s other countless oxygen-dependent species.

So, what can offices do to stop deforestation and protect the environment?

Stop using paper!

This seems like an obvious and overly simplified solution, but it’s completely feasible in today’s market. MSPmentor reported that cloud computing advancements are changing the way the idea of the paperless office is perceived.

The source asserted that use of the cloud for document storage and other vital business functions is good for the environment, saves money and presents the company using it in a positive public light.

MSPmentor noted that by eliminating paper waste and on-site data servers from your office, you can reduce your carbon footprint and your budget expenses. The fewer machines your office uses, the less energy you will consume.

With the use of cloud-based electronic document management systems, your office can become more efficient and offer new opportunities to increase workflow for employees.

Increase office efficiency

The cloud opens up new opportunities to be green, but it also enhances workplace efficiency. Even companies that have on-premise data centers to manage their information are not maximizing their potential, according to Saxons Group.

It is rare to find an office that uses its servers to their full capacity, which means that huge amounts of energy are being wasted to power an unused machine. By adopting cloud alternatives that provide that same service, you can pay for exactly what you need, which saves money, and eliminates large amounts of energy usage, which is good for the environment.

The source also noted that servers emit heat when they are being used, which means that more energy must be consumed for air conditioning to keep these machines cool. By ditching on-site servers, the office can cut down on temperature control.

Using less hardware in general is a good way to lead to energy savings and a reduced carbon footprint, but data centers in particular significantly impact consumption.

Saxons Group attested that while going green on an individual basis is great, it is far more important for businesses to contribute positively, given the large amount of resources they use. Offices are notorious for using huge amounts of energy and products, so if you can digitize necessary functions, you can lower your emissions.

The most efficient and effective way to do this is by employing cloud software to support your business services and store data.

Cloud computing is one of the biggest sectors of the technology industry at the moment due to its flexible nature. As business in general becomes more remote, the cloud has emerged as the primary method of promoting accessibility. It is also a great way to embrace an eco-friendly workplace.

Using the cloud for data storage and document management is really a win-win scenario for companies – not only can you reduce your carbon footprint, you can also cut down on office expenses and make things easier for your employees.

Wadih Pazos

Wadih founded both PairSoft and PaperSave. He is an avid technologist who specializes in streamlining operations and maximizing productivity.

View all posts by Wadih Pazos
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