Wadih founded both PairSoft and PaperSave. He is an avid technologist who specializes in streamlining operations and maximizing productivity.View all posts by Wadih Pazos
Wadih Pazos • October 1, 2021
With these benefits in mind, what are some ways an enterprise can put a paperless office in place?
TIME highlighted document scanners as useful tools to help in creating a paperless office. There are a variety of these on the market, and a company can pick the one that would best suit its needs. When an organization uses a scanner diligently and finds a strategy to follow, financial documents can be collected in one place in a clean and organized digital filing cabinet.
Some scanners are connected to Wi-Fi, and when one uses it, reports are immediately sent to any document software over a wireless Internet connection. Others are portable and small, so they can be carried between the home and office.
Enabling document management software can allow companies to view documents from any type of device, whether that be a laptop, smartphone or tablet.
“A great benefit for paperless offices is that electronic documents can be found virtually from anywhere,” Cathy Sexton, a St. Louis-based productivity strategist and coach, told Business News Daily. “So if you have a virtual private network or somebody who works from home, they can access documents too.”
Business News Daily noted how employees can access their work from home, which can create a new dynamic for businesses. An organization can also collaborate on reports in the cloud, which is available with paperless management software. This makes collaboration and communication prominent in team projects.
There may be some members in an organization who fear paperless document management, and it’s key to work with them to help them feel at ease. Reminding them of all of these benefits and keeping strict with the strategies in place can help them become comfortable with the process.
Keeping these things in mind will help companies stay on the path of transforming into paperless organizations. Although it may prove to be a challenge, the benefits in the end are worth it.