Wadih founded both PairSoft and PaperSave. He is an avid technologist who specializes in streamlining operations and maximizing productivity.View all posts by Wadih Pazos
Wadih Pazos • February 28, 2014
In a recent blog, Gerri Detweiler, director of consumer education at Credit.com, discussed her motivations for paperless document management, including:
Most company leaders probably agree that going paperless is desirable, but how do they start making the transition? Detweiler suggested they start by getting a good scanner.
Some printers have built-in electronic document imaging, but Detweiler stressed that this is inadequate. Quality scanners, meanwhile, are typically smaller and faster and use memory cards that don’t require it to be connected to the computer. Some can even scan multiple pages at the same time.
According to a recent Lifehacker blog, users need three things to manage their scans: an application that organizes paperless documents, a program to automatically transfer scans to the computer via Wi-Fi, and the scanner itself. Once these three tools are set up, companies will be able to implement their paperless document management strategies.
In addition, downloading mobile apps that allow employees to access these programs remotely can be beneficial, along with shared electronic workflow programs and email. Detweiler also advised companies to use e-statements, moving their billing and statements entirely online.
One of the downsides of moving everything online comes from the potential pitfalls of natural disasters and extended power outages. Therefore, data backup is essential, particularly when it comes to sensitive corporate information.