PaperSave Allows Company to Run Landfills—Instead of Creating Them

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Established in 1969 as an independent government agency, MWA oversees the ownership of two landfills, two transfer stations and a hazardous waste drop-off. The company averages 70 employees, four of whom handle accounting from a central office.
The Project
Client Overview
Project Challenge
Solution Design & Project Management
Project Results & Key Success Indicators
Since the PaperSave soft launch nearly seven months ago, MWA has processed 4,000 invoices. “The new workflow created a great tracking mechanism,” Farver says. “It has started to populate a library of electronic resources to look up invoices versus filing cabinets that had to be manually searched.” Farver is also able to run outstanding invoice reports weekly—something he was unable to do in the past. “All invoices, from the moment they enter finance, get paid and I’ve got a complete audit trail” he says. The reports help him estimate the average time it takes MWA to pay invoices. Farver can also quickly assess how much each vendor charges monthly and export the information immediately, anywhere. “There’s definitely a lot less paper,” he reports. “We had a large, five-foot tall, three-drawer, wide file cabinet full of vendor folders, but now it’s virtually eliminated.”
And PaperSave has definitely helped to free up staff time, especially for the managers who no longer have to drive to the central office or ask for assistance to find, scan and email information. Now they query it for themselves remotely through the company’s VPN and have the ability to markup documents and code them accordingly. “It’s a complete 180,” Farver says. “Our ability to oversee and manage information is so much stronger. It’s completely a self-service system.”
“If you’re looking for something to automate your workflow, create electronic records, and a way to be able to track documentation, PaperSave is perfectly competent and straightforward.” — Kent Farver, Director of Finance, Metro Waste Authority
Measures of Success:
- Benefits include a new electronic workflow and tracking mechanisms
- Weekly reports to discover what’s outstanding and where documents are at all times
- Electronic storage has greatly reduced the amount of paper printed and filed
- Staff time has been redirected toward fiscally beneficial tasks
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