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The 501(c)(3) is required to keep stringent records and meet regulatory compliance standards while maintaining extreme transparency. In 2004 before bringing PaperSave on board, Regional Parks Foundation was using Blackbaud’s Raiser’s Edge and Financial Edge but needed a complementary document and workflow management solution to efficiently, accurately and consistently manage everything from accounts receivable and memberships to documentation and audits.
Since leveraging PaperSave, the Regional Parks Foundation has enjoyed several improved processes and has saved thousands of dollars annually. Hajela estimates the Foundation received an immediate return on investment thanks to the reduction in expenditures on overtime, errors and project disruptions that emerged after the low-cost software was installed. “Retrieval of documents from storage and researching, which could take up to a day—assuming they were filed and labeled properly, which is not always the case—is now done instantaneously, say in about a minute,” Hajela says. Temps and interns are no longer on the payroll now that the full-time staff has the accessibility to manage the archiving process.
“And PaperSave has allowed the accounting consultants to remotely access all the supporting documents and help us cut down the quarterly close cycle by about three days each quarter. It has helped me reduce the audit time by about 8-10 hours each year,” he explains.
Plus now that PaperSave is on board, Regional Parks Foundation has eliminated boxes of physical storage.
As a result of the immense efficiency gains, ease-of-use and PaperSave’s prolific customer service, Hajela affirms: “Any organization that is not using PaperSave is missing a great opportunity to streamline operations and enhance efficiency. With PaperSave, we can do more with less. It is absolutely worth every single penny we’ve invested.”
“We just cannot imagine how an organization functions without PaperSave.” —Raj Hajela, Foundation Administrator at the Regional Parks Foundation
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